how to register a company in Kenya

Register Company

It is a legal requirement to register a company before can start trading in Kenya. This is done at the registrar of companies offices located at Sheria House along Harambee Avenue.

In this step by step guide, we will take you through all the steps that one is required to undertake in order to register a private limited company in Kenya.

Name Search

The first step when registering any business in Kenya is performing a name search. You are required to submit three names of your desire to the registrar at a cost of KES. 1000. The submitted names may be accepted or rejected depending on rules governing name reservation or existence of another business with a similar name.

This process is fast and the fee is payable via M-Pesa paybill service.

If the name is accepted, the registrar will reserve it for a period not exceeding 30 days.

Preparation of Memorandum and Article of Association.

This is the second step after you are through with the name search process. A memorandum of association is a document describing the constitution of the company and it also contains the objectives of the company.

These documents should be drafted by an advocate with a license from the Law Society of Kenya (LSK).

The cost of having the document prepared is around KES. 10,000.

Fill Form 201 (Situation of Office Form)

This form contains details about the physical premises of the company and must be signed by one of the directors of the company or the secretary of the company.

This form is also filled by an advocate.

Fill Form 203 (List of Directors Form)

This form contains the name of the company secretary and a list of all the directors. It must also be stamped by the company secretary.

This form should be filled and signed by a Certified Public Secretary of Kenya (CPS) who is required to be a member of the Institute of Certified Public Secretaries (ICPSK).

The cost of having this done is about KES. 5,000.

 

Sign Form 208 (Declaration of Compliance Form)

This form must be signed by a commissioner of oaths on behalf of the company.

Pay the Stamp Duty

Once you are done preparing the memorandum and article of association, the documents must be triplicated. The next step is to bind each copy before lodging them with the registrar of companies for stamp duty payment.

The amount of money that you pay as stamp duty depends on the nominal capital you declared with the minimum stamp duty being KES. 2,140 if the nominal capital of KES. 2,000 was declared.

File the Documents at the Registrar’s office.

After paying the stamp duty, all the documents should be forwarded to the Registrar of Companies.

This process takes about three to four weeks after which you are issued with the certificate of incorporation.

There is a varied fee attached to this step.

Purchase a company Seal

This is a device that embosses the name of the company on official documents and it is used as a company signature.

We have been helping Kenyans register their companies online for years and if you are interested or have any questions, we are waiting to help you register your company now.  We will respond to your queries within an hour of submitting a query.

18 Comments

  • ekalo William September 2, 2015 at 8:52 pm

    I need to register construction Ltd company but see your time is abit long

  • M Edwin September 4, 2015 at 8:01 am

    Hi Ekalo William, 5 working days is the minimum amount of time you can take to register a limited company in Kenya as of now.

  • judy October 3, 2015 at 8:50 am

    hi, i want to register my company, how do i send your cash

  • judy October 3, 2015 at 8:55 am

    how do i know it is a genuine thing? How safe is my cash after transaction?

  • M Edwin October 9, 2015 at 6:56 am

    Hi Judy, You can either bring the cash to our offices or send it via lipa na M-Pesa till number. These methods are both safe and we refund our customers if we fail to meet our part of the bargain.

  • Martin Bk October 13, 2015 at 11:03 pm

    is it possible to have someone under the age of 18 years as one of the directors. if not,.please advice me how to go through it.
    Thanks.

  • R.C.K November 2, 2015 at 9:34 am

    Hi Martin, Having a person under the age of 18 as a director is impossible with the current set of laws governing the formation of companies.

  • Bonface odeyo April 3, 2017 at 5:02 pm

    I would like to register a private company how much money is needed and the requirements

  • Anonymous June 22, 2017 at 7:57 am

    How can I add a new director to a registered company

  • Ahmed July 27, 2017 at 6:56 am

    Hi, am having an existing international company that needs to operate in Kenya,i need to be registered here to operate. please guide me since from what am seeing in your site are only startups companies?

  • R.C.K October 5, 2017 at 1:07 pm

    I have sent you an email Ahmed.

  • R.C.K October 5, 2017 at 1:08 pm

    Kindly provide us with your email address so that we can assist you.

  • Anonymous October 8, 2017 at 7:05 am

    there is a clause i have read that as at now it is not mandatory to have directors or a company secretary before registration am i right?

  • Anne Aluoch Odum October 8, 2017 at 7:25 am

    i have read elsewhere that names of a director or company secretary is not mandatory am i right?Another question if am a sole proprietor what is the procedure?

  • R.C.K December 14, 2017 at 3:42 am

    It was a pleasure working with you.

  • R.C.K December 14, 2017 at 3:44 am

    Hi Anne, the name of a director is mandatory, at least one per company, while that of a company secretary is optional.

  • R.C.K December 14, 2017 at 3:45 am

    Yes, that is right. I will update this article to match the current requirements.

  • R.C.K December 14, 2017 at 3:46 am

    Check your email. I have sent all the requirements

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